I wanted to share a note from someone that I had requested a lookup from:

I'm sorry but I didn't find any reference to your names.  Also, thanks 
for putting your query into a nice format.  This was my first offer to 
do lookups in my books, and I've gotten a lot of questions from well 
meaning folks that have taken up lots of time to answer.  I'll know how 
to ask next time.  Thanks, _______

I have volunteered to do lookups in the past and have learned how difficult it
is to take information from a narrative format.  The format I use is very
basic and easy to read, particularly if one is unfamiliar with the linage.  I
am passing on the above comments, as well as my format because I feel that
when you, along with 40-50 other people, are asking a volunteer to do your
research, it is only fair that you make it as easy for them as possible.  I do
not mean to imply that my format is the best, but I plan to use it until I see
one that makes it easier on the volunteer.

  NAMES                    DATE        LOCATION            DATE
LOCATION
HUSBAND                  DOB         LOCATION              DOD
LOCATION
FATHER                     DOB         LOCATION              DOD
LOCATION
MOTHER                    DOB         LOCATION              DOD
LOCATION
MARRIED TO:             DATE       LOCATION _____________________________
SPOUSE                    DOB         LOCATION              DOD
LOCATION        
FATHER                     DOB         LOCATION              DOD
LOCATION
MOTHER                    DOB         LOCATION              DOD
LOCATION

I have the above set up as a template and when making a request I just pull it
up and fill out all the info I have and  I place a question mark (?) in the
space that I am requesting info on.  The volunteer has only to type in the
info that they find, and then go on to the next request.  Please note that
this is just a suggestion.
Fred Hawthorne

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